create archive folder in outlook 2016 mac

The concept of email archiving isn’t always clear-cut and can be interpreted differently according to objectives, applications, and functions. What Does the Term Archive Mean at Microsoft? To what extent these sometimes lengthy searches eat into any time savings made is for you to judge. Because by doing so, you keep your inbox lean, ALL your emails are kept in the same Archive folder, and you can use Outlook’s search function to find emails in this folder. If you’re the sort of person who likes to create endless subfolders in your inbox and spend lots of time moving incoming emails to these folders, then the Archive button could help you save time. Mailbox Volume not ReducedĪlso, because this form of “archiving” doesn’t reduce the overall data volume in your mailbox (and on the email server), it doesn’t help solve issues relating to mailbox quotas. At the same time, an archive’s job is to ensure that all its records – in this case, emails – remain preserved, available, and retrievable at all times. The arrival of the EU GDPR and other such regulatory requirements mean that email archiving has become quite a complex matter in everyday corporate practice. By definition, an archive is the final storage place of documents at the end of a chain of prior usages and, as such, must be capable of retaining this material permanently, e.g. While it may go under the name of archiving, all the option really does is shift emails from the inbox to a separate folder called “Archive” instead of deleting them the emails aren’t actually transferred to a genuine archive. So what does the button actually do? Basically, it enables you to move an email from your inbox to an archive folder, that’s still part of your personal inbox. Because you don’t need to be an expert in email archiving to know that the Archive button doesn’t meet the requirements of a professional archiving product when it comes to processing emails.

Some find it useful we reckon it can be misleading. Categories: Email Archiving | For the Adminĭo you know it? Do you ever use it? Have you ever hit it by accident when trying to delete an email? We’re talking about that mysterious Archive button in your Microsoft Outlook ribbon.

Create archive folder in outlook 2016 mac